The OMMA Report: What Oklahoma Dispensary Owners Need to Know
Every month, the Oklahoma Medical Marijuana Authority (OMMA) requires commercial cannabis license-holders to submit a report. The Oklahoma Tax Commission (OKTAP) also requires these reports.
Oklahoma’s cannabis compliance system relies on these reports to qualify and validate the state’s cannabis market. Regulators require cannabis businesses to submit these reports by the 15th of every month.
Cannabis business owners need to prepare ahead of time to make sure they have the data the OMMA report requires. Dispensaries that fail to report on-time may face higher regulatory scrutiny – or get their license revoked altogether.
What Does the OMMA Report Contain?
Dispensaries, growers, and processors all have to file OMMA reports. Each category of cannabis business will include different data on the report. For dispensary owners, OMMA requires the following data:
- The amount of cannabis purchased over the last month, in pounds.
- The amount of cannabis sold or otherwise transferred, in pounds.
- The amount of cannabis waste destroyed, in pounds.
- If necessary, an explanation of any cannabis products that have gone missing or remain unaccounted for.
- The total dollar amount of all medical cannabis sales.
- The total dollar amount of all taxes collected from cannabis sales.
OMMA also has the right to ask for “any information [it] determines is necessary to ensure all marijuana grown in Oklahoma is accounted for.” In most cases, OMMA report is a relatively simple bookkeeping document.
How to Generate and Submit a Compliant OMMA Report
If your cannabis dispensary does not have an integrated POS system, you will have to report manually. This means performing a general inventory audit, tallying your sales, and compiling a report by hand.
If your cannabis dispensary is using a compliance-friendly POS system like Greenbits, then you should be able to generate the report directly from the system. This makes reporting much easier, as the system aggregates all the necessary data automatically.
Even if you can generate OMMA reports automatically, you will still have to submit the report manually. The Oklahoma state government has not made any API connections to its database available, so there is no way to contribute data other than using the OMMA portal’s templates and forms. You will have to sign into OMMA’s website using your OMMA ID (your cannabis license number) and upload the report to their server.
You will also need to apply for a sales tax permit as part of the state’s compliance rules. The data on the OMMA report includes your sales tax data. You will need to submit that data to the Oklahoma Tax Commission along with the 7% gross receipts tax you owe to the state.
How to Assemble the Monthly OMMA Report in Greenbits
Greenbits users can easily generate and submit OMMA reports. The data that OMMA requires is contained in three reports. You will simply copy and paste the relevant data from the Greenbits reports into the OMMA report template:
- Edit your product types so that every product matches an OMMA-defined category. Make sure each product type uses the same unit of measurement.
- Download the report template from the OMMA website.
- From the Greenbits dashboard, go to Reports, then choose Other Reports.
- Select the Oklahoma Monthly Report.
- Set the Start Date and End Date of the reporting period, then select Run Report.
- Download the report. You should now have a .csv file you can open and check.
- Next, select the Reports tab and enter the Start Date and End Date.
- Find the Net Sales amount and your total taxes in the Tax section.
- Go back to Reports, select Other Reports, and open the inventory Adjustment Report.
- Select the Start Date and End Date, click on Run Report, and then Download.
- Open the report and verify its contents.
Once you open all three reports, you can easily copy and paste the data they contain into OMMA’s report template. Simply copy the relevant data and submit the report to OMMA, and your reporting obligations are done.
Oklahoma Reporting Rules and Regulations
You must send an OMMA report every month, even if your dispensary has no medical cannabis products on-site or in inventory. Failure to report on-time will result in OMMA sending you a letter insisting you report within 30 days. Any cannabis dispensary that fails to report within 30 days may have its license revoked.
Oklahoma dispensaries have to register with the Oklahoma Bureau of Narcotics and Dangerous Drugs Control. This gives dispensaries the right to possess medical marijuana products on-premises. Most dispensaries will need to register under the “Distributor” application. Businesses that hold multiple licenses will need to contact the Bureau to register.
You will also need to acquire a certificate of compliance from your local jurisdiction. This is something you can obtain from the moment you’ve secured a dispensary location. You will have to contact your local city officials, schedule an inspection, and guarantee the location passes all zoning, fire, construction, and safety codes before you get your license.
It’s important to note that all of these licenses and registrations can expire. Dispensary owners who submit OMMA reports under expired certifications and licenses may face unexpected compliance challenges. This is one of the primary reasons why appointing a compliance officer and using point-of-sale systems with on-demand compliance built-in.